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Business Operations Manager (Cesar Chavez PCS for Public Policy) - Washington , Washington DC, United States, 20019

ABOUT CESAR CHAVEZ PCS FOR PUBLIC POLICY
Chavez Parkside is a public policy, college preparatory charter high school in Ward 7. An anchor in the Parkside/Kenilworth community, our school has 500 students in grades 8-12. Chavez Parkside students achieved over 5 million dollars in scholarship and a 100% college acceptance rate. Parkside has a first-rate athletics program with champion basketball, volleyball, track and cheer-leading teams. And we have over 50 community partners hosting students in the fellowship program. Chavez Parkside serves a high needs population of students and is committed to giving them the resources and support they need to be successful in college and in life.

To learn more about Cesar Chavez PCS for Public Policy, visit chavezschools.org .

POSITION SUMMARY
The Business Operations Manager is responsible for the coordination and day to day aspects of School Supplies, Accounts Receivable and Payable, Compliance and Logistical Support for various functions. The Business Operations Manager reports to the Chief Operating Officer and oversees the Food Service Manager. This is a 12-month, full-time position.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Finance

  • Manage the credit card program including monthly bill reconciliation, training on reconciliation system, problem solving with regards to any card issues.
  • Responsible for monthly deposit process including collection and reconciliation of cash and checks and maintenance of appropriate level of internal control for cash collection at campus level.
  • Responsible for bi-weekly payroll processing in ADP, retirement benefit contributions to Chavez 403b plan, working with HR team to ensure accuracy and timeliness of all payroll related transactions.
  • Work with EdOps to ensure timely month-end closing process and distribution of monthly financial reports to budget holders.
  • Support EdOps in the annual financial statement audit and leads the annual 403b audit and annual Medicaid audit.
  • Ensure appropriate level of orientation on all organizational financial procedures for new staff.

Procurement and Contract Management

  • Responsible for the timely payment of all vendor invoices using Anybill or manual checks, and resolving all vendor related issues.
  • Manage the procurement process including adherence to PCSB Procurement policy requirements, preparation and tracking of purchase orders, and maintenance of preferred vendor list.
  • Create purchase orders for purchases made by various departments.

Lunch program

  • Manages lunch program contracts and services, ensuring compliance will all federal and state regulation, including posting of daily menu.
  • Works closely with academic teams to understand changes in daily schedule with the goal of maximizing reimbursement for meals.
  • Processes monthly reimbursement procedures.


QUALIFICATIONS, KNOWLEDGE, SKILLS REQUIRED

  • BS/BA from an accredited college or university required.
  • At least five years of relevant work experience; experience in a supervisory or managerial role preferred.
  • Knowledge of complete accounting cycle.
  • Strong analytical ability; accuracy with numbers; and extreme attention to detail.
  • Commitment to a providing a high level of customer service to all stakeholders.
  • Communication skills must be effective and courteous, requiring high integrity when dealing with restricted and/or highly confidential information.
  • Ability to establish effective working relationships with employees at all levels of the organization.
  • Strong oral and written English communication skills.
  • Excellent time management; ability to prioritize, multi-task and follow through.
  • Ability to learn and work independently as well as in a collegial manner and as a team player.
  • Excellent computer skills using MS Office Suite, particularly MS Excel.

HOW TO APPLY

Click here to apply to the Business Operations Manager position.

ADA SPECIFICATIONS: This position will be based at the Chavez Parkside campus. While performing the duties of this job, the employee is regularly required to move about the building. In addition, travel to other sites could be required, frequency to depend on the needs of the school and position. The employee is regularly required to speak audibly, see, listen actively, and use hands to handle objects while performing the duties of this job. This position requires the ability to use standard office equipment such as computers, phones, and filing cabinets. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

AAP/EEO Statement: Chavez Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Chavez Schools complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Disclaimer: This job description is not designated to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Chavez Schools expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Chavez Schools' employees to perform their job duties may result in discipline up to and including discharge.